CITY OF STIRLING
MINUTES
ORDINARY MEETING OF COUNCIL
28 OCTOBER 1997
TABLE OF CONTENTS
ITEM SUBJECT/LOCATION/NAME PAGE
1 QUESTION TIME 3
2 CONFIRMATION OF MINUTES 3
2.1 CONFIRMATION OF MINUTES - 14 October 1997 3
3 BUSINESS ARISING FROM THE MINUTES 3
4 APPLICATION FOR LEAVE OF ABSENCE 3
5 ANY BUSINESS LEFT OVER FROM THE PREVIOUS MEETING 3
6 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN WITHOUT DISCUSSION 3
7 ANY ORDINARY BUSINESS WHICH THE MAYOR WISHES TO PLACE BEFORE THE MEETING 3
7.1 ACCEPTANCE OF CITY OF STIRLING ANNUAL REPORT 1996-97 3
8 PETITION AND DEPUTATIONS PRESENTED BY MEMBERS 3
8.1 SUPPORT FOR A NEW AUTUMN CLUB AND LIBRARY - COUNCILLOR SPAGNOLO 3
8.2 REQUEST FOR A FOOTPATH AROUND DIANELLA PRIMARY SCHOOL - COUNCILLOR TYZACK 3
9 LATE & URGENT BUSINESS - INCLUDING THOSE ITEMS WHICH COUNCILLORS WISH TO RAISE AS URGENT BUSINESS 3
9.1* AMENDMENT TO LOCAL LAWS RELATING TO THE PARKING OF COMMERCIAL VEHICLES IN RESIDENTIAL AREAS 3
9.2 DEED OF PAYMENT OF COMPENSATION FOR ROAD WIDENING/PART LOT 29 SCARBOROUGH BEACH ROAD, INNALOO/ALVITO PTY LTD 11
9.3 TOWN PLANNING SCHEME NO. 38 - REALIGNMENT OF OSWALD STREET, INNALOO/STIRLING CITY CENTRE 11
9.4* SECURITY SERVICES ADMINISTRATOR/PROVISION OF SECURITY PATROLS 11
9.5 STIRLING GRAFFITI REMOVAL PROJECT REALLOCATION OF FUNDS 11
9.6 OFFICES - (HN 799) /LOT 116 (HN 799) BEAUFORT STREET, CNR FIFTH AVENUE, MT LAWLEY/BALTIMAC PTY LTD 11
9.7 LOT PT 1000 MANJIMUP PLACE GWELUP 22
ITEM SUBJECT/LOCATION/NAME PAGE
10 REPORTS OF COMMITTEE
MEETING OF THE TECHNICAL SERVICES COMMITTEE OF 21 OCTOBER 1997 22
10.1/S1 AMENDED TIPPING VOUCHERS AND OPERATING HOURS FOR BALCATTA TRANSFER STATION 22
10.1/EO1 WRITE OFF AND REPLACMENT OF LOST OR STOLEN MOWERS AND BRUSHCUTTERS 22
10.1/EO2 * MINUTES OF CITY OF STIRLING EMERGENCY MANAGEMENT ADVISORY COMMITTEE - 3 OCTOBER 1997 22
10.1/EO3 * ENGINEERING OPERATIONS CONSTRUCTION PROGRESS REPORT - 15 SEPTEMBER TO 10 OCTOBER 1997 22
10.1/EO4 CITY BUILDING OPERATIONS MONTHLY REPORT - OCTOBER 1997 22
10.1/EO5 MODIFICATIONS TO THE COUNCIL RECEPTION HALL/COUNCIL CHAMBERS BUILDING NO 2001 22
10.1/EO6* NEW CITY OF STIRLING /PLATES - DESIGN PROPOSALS 22
10.1/ED1 * SPEED ZONE - GRAND PROMENADE, DIANELLA 22
10.1/ED2 * FLORA TERRACE URBAN DESIGN STUDY 22
10.1/ED3 * PARKING RESTRICTIONS/FLINDERS STREET, YOKINE 22
10.1/ED4 * ENGINEERING NEW WORKS REQUESTS - 21 OCTOBER 1997 22
10.1/ED5 * STORMWATER OUTLET DRAIN/FINNERTY STREET, KARRINYUP 22
10.1/ED6 * NEIGHBOURHOOD WATCH AND SAFETY HOUSE AREA SIGNS-POLICY AND LOCAL LAW/CITYWIDE 22
10.1/ED7 * DIRECTIONAL SIGNS - SPORTING ORGANISATIONS/DES PENMAN MEMORIAL RESERVE, NOLLAMARA 22
10.1/ED8 REALLOCATION OF DRAINAGE CONSTRUCTION FUNDS (ACTIVITY J108) /QUEENSCLIFFE ROAD, DOUBLEVIEW - LYNTON STREET, DOUBLEVIEW 22
10.1/ED9 * REID HIGHWAY/MITCHELL FREEWAY TO MARMION AVENUE 22
10.1/ED10 * SCARBOROUGH BEACH ROAD-BOWRA AVENUE, INNALOO 22
10.1/ED11 * SCARBOROUGH BEACH PRECINCT INSIGNIA 22
10.1/ED12 ENGINEERING DESIGN PROGRESS REPORT PERIOD 16 SEPTEMBER - 14 OCTOBER 1997 22
10.1/PK1 * PARKS DESIGN PROGRESS REPORT - 21 OCTOBER 1997 22
10.1/PK2 * MINUTES OF MEETING 28 AUGUST 1997/STAR SWAMP / TRIGG BUSHLAND MANAGEMENT ADVISORY COMMITTEE 22
10.1/PK3 * MINUTES OF MEETING 14 AUGUST 1997/WETLANDS MANAGEMENT ADVISORY COMMITTEE 32
ITEM SUBJECT/LOCATION/NAME PAGE
10.1/PK4 * PUBLIC PETITION - UPGRADING TRIGG BEACH RESERVE 12992 FROM CLASS C
TO CLASS A RESERVE 32
10.1/PK5 COMPUTERISED IRRIGATION MANAGEMENT SYSTEM - RADIO REPEATER SITE 32
10.1/PK6 HAZARD REMEDIATION ON COASTAL LIMESTONE CLIFFS 32
10.1/PK7 * PARKS DESIGN PROGRESS REPORT - 21 OCTOBER 1997 32
10.1/PK8 * STREET TREE PRUNING OPERATION - PROGRESS REPORT - OCTOBER 1997 32
10.1/PK9 GREEN TITLE SUBDIVISION - (HN138) /LOT 7, H.N 138 WANNEROO ROAD,
-YOKINE/MR PAUL WILKINS 32
10.1/PK10 * PROPOSED FOOTPATHS/JACKADDER LAKE RESERVE 32
10.1/PK11 CHARLES RILEY RUGBY LEAGUE GROUND FINISHED PLAYING FIELD LEVEL 32
MEETING OF THE POLICY, CORPORATE PLANNING, BUDGET AND FINANCE COMMITTEE OF
21 OCTOBER 1997 32
10.2/HR1 REGRADING REVIEW OF CLASSIFIED OFFICERS NOT ON MAXIMUM GRADE - NOVEMBER 1997 32
10.2/HR2 * STAFF MATTERS - ESTABLISHMENT REPORT AS AT 10 OCTOBER 1997 32
10.2/HR3 * STAFF MATTERS - ACCIDENT STATISTICS AND COMMITTEE MINUTES PERIOD 3 32
10.2/A1 HOUSE COMMITTEE MINUTES - 14 OCTOBER 1997 32
10.2/A2 NOMINATION - WAMA MEMBER & DEPUTY MEMBER COMMUNITY TITLES ADVISORY COMMITTEE 33
10.2/A3 WAMA MEMBER-BOARD OF MANAGEMENT/CURTIN UNIVERSITY OF
TECHNOLOGY/RESEARCH INSTITUTE FOR CULTURAL HERITAGE 33
10.2/A4 VACANCY FOR LGA MEMBER AND DEPUTY MEMBER/CONTROL OF VEHICLES (OFF-ROAD AREAS) ACT ADVISORY COMMITTEE 33
10.2/A5 * ABOLITION 2000 LOCAL AUTHORITIES RESOLUTION/AUSTRALIAN PEACE COMMITTEE (SOUTH AUSTRALIAN BRANCH) INC. 36
10.2/A6 WAMA NOMINATION - STATE RECYCLING ADVISORY COMMITTEE/METROPOLITAN ELECTED MEMBER 36
10.2/A7 SIGNAGE AND CONTROL OF DOGS IN WETLAND RESERVE AREAS 36
10.2/LB1 ATTENDANCE AT PUBLIC LIBRARIES CONFERENCE BRISBANE NOVEMBER 10 -14 1997. BRANCH LIBRARIAN INGLEWOOD AND BRANCH LIBRARIAN DIANELLA 36
10.2/LB2 AWARDING OF THE JEAN RYDING AWARD TO JACQUI PICKERILL, ACTING BRANCH LIBRARIAN, MIRRABOOKA LIBRARY 36
10.2/LB3 INVITATION TO THE MANAGER LIBRARIES, ARTS AND CULTURE TO SERVE ON THE BOARD OF THE AUSTRALIAN INFORMATION MANAGEMENT ASSOCIATION 36
ITEM SUBJECT/LOCATION/NAME PAGE
10.2/LB4 * LIBRARIES STRATEGIC PLAN 1997 - 2001 36
10.2/LB5 * POLICY ON INTERNET ACCESS IN THE CITY'S LIBRARIES 43
10.2/LB6 RESIDENT INFORMATION KIOSKS UPDATE 43
FINANCE
10.2/F1 * DEVELOPMENT OF PRIVATE OPEN SPACE - LOT 21 CAYLEY STREET, GLENDALOUGH 43
10.2/F2 * MONTHLY PERFORMANCE REPORT RATES & INVESTMENT INCOME FOR PERIOD
ENDING 23 SEPTEMBER 1997 43
10.2/F3 * ANNUAL FINANCIAL STATEMENTS 1996-97 PRESENTATION & AUDITORS REPORT 43
10.2/F4 * PETTY CASH ADVANCES FOR PERIOD ENDING 8 OCTOBER 1997 43
10.2/F5 PUBLIC LIABILITY CLAIM - C J BECK 43
10.2/F6 QUARTERLY WRITE OFFS OF DEBTS 43
10.2/F7 * STRATEGIC PLAN 1996-2001 PROGRESS REPORT ON ACTION PLANS
SEPTEMBER-OCTOBER 1997 43
10.2/F8 * BUDGET REVIEW - OCTOBER 1997 43
10.2/F9 * AUTHORISATION OF EXPENDITURE FOR PERIOD ENDING 23 SEPTEMBER 1997 43
10.2/F10 * FINANCIAL REPORTING - SUMMARY FINANCIAL REPORT FOR PERIOD ENDING 23 SEPTEMBER 1997 43
10.2/F11 MONTHLY FINANCIAL STATEMENTS FOR PERIOD ENDING 23 SEPTEMBER 1997 43
10.2/F12 REQUEST FOR REMISSION OF RATES/68 EWEN STREET, SCARBOROUGH 43
10.2/F13 * STATEMENT OF INCOME AND EXPENDITURE - BY NATURE FOR PERIOD ENDING 23 SEPTEMBER 1997 43
10.2/F14 DIFFERENTIAL RATES - PARKLAND VILLAS/52 - 54 LEIGE STREET,
WOODLANDS/PARKLAND VILLAS 49
10.2/F15 DONATION REQUEST "/T OF THE MINDS" /PERTH COLLEGE JUNIOR SCHOOL 49
10.2/F16 REALLOCATION OF FUNDS - 21 OCTOBER 1997 49
11 REPORTS OF OFFICERS 49
11.1* LEASE - BRIGHTON ROAD KIOSK, SCARBOROUGH/KETTMANN 49
11.2 * STIRLING ETHNIC AGED HOMES ASSOCIATION - PROPOSED MORTGAGE OF LEASEHOLD/RESERVE NO. 41790 (HN11) NUGENT STREET, BALCATTA 49
11.3* SUPPLY AND INSTALLATION OF SUBMERSIBLE PUMPS 49
11.4* CONSTRUCTION OF CONCRETE MATCH WICKETS AND PRACTICE CRICKET WICKETS 49
ITEM SUBJECT/LOCATION/NAME PAGE
11.5* AUTHORITY TO DISPOSE OF COUNCIL ASSETS 49
11.6* ESTABLISHMENT OF TURF GRASS - TENDER 49
11.7* SUPPLY AND DELIVERY OF VARIOUS TYPES OF MOBILE PLANT 50
11.8 VARIATION - CONTRACT FOR THE PERIOD SUPPLY AND DELIVERY OF LUBRICANTS AND ASSOCIATED ITEMS - CASTROL AUSTRALIA PTY LTD 57
11.9* SUPPLY AND DELIVERY OF THREE RIDE ON WICKET ROLLERS 57
12 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 57
12.1 TRANSFER OF HOMESWEST LANDHOLDINGS TO CITY OF STIRLING - COUNCILLOR BOOTHMAN 57
13 NOTICE OF MOTION FOR CONSIDERATION AT THE FOLLOWING MEETING IF GIVEN DURING THE MEETING 57
13.1 SUBMISSION OF TENDERS THROUGH THE COMMITTEE SYSTEM - COUNCILLOR
TYZACK 54
14 COUNCILLORS' INFORMATION FILE 57
* - Indicates Separate Attachments submitted with Agenda.
MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS, CIVIC PLACE, STIRLING ON TUESDAY 28 OCTOBER 1997 AT 7.00PM
Present: |
Mayor |
Councillor D C Vallelonga JP |
Councillors |
D Boothman, J M Camilleri OAM JP
| |
Officers |
Chief Executive Officer - M J Wadsworth, Executive Manager Community Development - J Glover,
| |
Public |
9 | |
Press |
1 |
APOLOGIES
Councillor V A Cooke (granted leave of absence), Councillor R M Willox (granted leave of absence), Councillor T W Clarey, Councillor G Maio (Late)
DECLARATION OF FINANCIAL INTEREST
Councillor Camilleri declared a Financial Interest in Item 10.1/PK10.
Councillor Ham declared a Financial Interest in Item 10.1/PK10.
Councillor Tyzack declared a Financial Interest in Item 10.2/F15.
ITEM: 1.1
Greg Thomas - Street Representative, Karrinyup Traffic Management Group
Question 1 Could Council please tell us approximately what the actual budget surplus/deficit has been each year for the City of Stirling irrespective of funds carried over or retained for specific purposes, over the past ten years?
Answer 1 The City is unable to provide an answer to this question as the resources required to research the information is not justified in this instance.
Question 2 Could Council please tell us what the ten largest petitions ever received by the City have been regarding and how many signatures were on each?
Answer 2 The City is unable to provide an answer to this question as the resources required to research the information is not justified in this instance.
Question 3 Can Council tell us the reasoning behind introducing a right hand turn bay at the Burroughs/Karrinyup Road intersection and the anticipated impact on other roads within Karrinyup?
Answer 3 The right turn exit from Burroughs Road to Karrinyup Road was recommended under the "Combined Traffic Report" for Karrinyup Shopping Centre Redevelopment by Sinclair Knight Merz dated October 1996. The report states:
"The Burroughs Road/Karrinyup Road intersection does not currently permit right turn movements from Burroughs Road into Karrinyup Road heading west. The proposed median modifications are to introduce this movement and to control centre island conflicts by means of a seagull island. The Karrinyup Rod legs will have priority. Burroughs Road movement will be controlled by stop signs. It is not expected to have a significant impact on the existing road network and the intersection will have adequate capacity to accommodate predicted traffic levels."
Question 4 We believe from data collected by the Police that traffic on Finnerty Street has almost doubled from around 1200 vpd to over 2200. This would appear to have occurred since the installation of new roundabouts by Karrinyup City Shopping Centre on Francis/Davenport/Burroughs. Does Council have any traffic counts which may corroborate or correct this, and what are they? Was a change of this magnitude predicted by traffic impact studies conducted prior to Council permitting the centre extensions to proceed?
Answer 4 The traffic volume on Finnerty Street south of Pascoe Street was measured in 1984 at 1070 vpd and in 1996 at 1345 vpd. This being an increase of 26% over the twelve years and representing an annual increase of some 2%. The annual rate of increase on most roads is normally taken as being 3%. Therefore the current volumes in Finnerty Street are well within expected growth trends.
Question 5 Can Council please tell us what projects that were previously on the budget for this financial year will not now proceed given that works relating to the Scarborough Rugby Club were slated to proceed this current financial year at the September 16 Council meeting.
Answer 5 Council on 2 September 1997 resolved in part:
"That the project cost of $296,984 (for the construction of a rugby league ground at Charles Riley Reserve) be funded from the existing account set up for this construction and the shortfall in funding of $112,989.50 be catered for within existing Coastal Ward, Citywide accounts ...."
· Total Project cost = $296,984.50
· Amount carried forward and already budgeted for from 1995/96 = $183,995.00
· Shortfall of $112,989.50 identified in four Coastal Wards and City-wide accounts, see below:
1. $55,000 - Herb Elliott/irrigation. This job was only a partial irrigation job. The reserve has been dry since establishment.
2. $25,000 - Karrinyup Community Centre/landscaping. These works are on hold as Council investigates total redevelopment of site. This makes these funds available until then
3. $8,000 - Trigg Beach/signs.
4. $25,000 - Medians and verges/landscaping - Total budget $75,000 only one third used for Charles Riley Reserve.
These four delayed projects are now listed as priorities for allocation of funds at the Council's February budget review.
ITEM: 1.2
Mr Mark Aungier, 1 Pinewood Avenue Woodlands
Question 1
With respect to Item 11.7, Mr Aungier queried the recommendation, and advised Council that the machine his company had tendered sweeps at an average speed of twenty kilometres an hour, whereas the recommended sweeper only sweeps at one and a half kilometres an hour.
Answer 1
The Mayor advised that the Executive Manager Works/Business Units - Mr R Moody would look into the matter and provide a written response to Mr Aungier's query.
At 7.03pm Councillor Maio arrived at the meeting during question time.
REPORT Executive Manager Community Development - 27 October 1997
Moved Councillor Copley, seconded Councillor Stewart
That the Recommendation be adopted.
The motion was put and declared CARRIED.
RECOMMENDATION TO COUNCIL
That the Mayor sign the Minutes of the Ordinary meeting of Council of 14 October 1997 as a true and correct record of proceedings subject to an amendment to the following :
1. That the word "requirements" be replaced with the word "provisions" in Item 10.2/PL20.
2. That reference to the "1997/98" budget in resolution 1 and 2 of Item 10.1/LS10 be replaced with "1998/99" budget.
3. That the figure "$2,748,330" in resolution 1 of Item 10.1/LS10 be replaced with the words "necessary funding (total project cost $2,748,330)".
REPORT PURPOSE
To inform Council of three amendments required to the Ordinary Minutes of Council on 14 October 1997.
BACKGROUND
There have been three resolutions identified from the Minutes of the Ordinary Minutes of Council which require minor amendments to correctly reflect the intent of the resolutions.
1. Item 10.2/PL20 refers to a refusal for an application on the grounds of inadequate parking. The word "requirements" should be replaced with the word "provision" as the parking provision in the application did not meet the parking requirements.
2. Item 10.2/LS10 refers to the CSRFF applications. The budget in which the funds should be listed for consideration was referred to as the 1997/98 budget, which is the current budget. It should read the 1998/99 budget.
3. Item 10.1/LS10 requires a further adjustment to Recommendation 1. Projects listed in Table 1 (which was included as a separate attachment) are all Council projects which will require budgeting for regardless of whether they are successful in obtaining Ministry funding. As these projects currently reflect indicative costs it is recommended that they be individually listed on the draft budget when final project costs have been determined.
Nil.
Nil.
Nil.
Nil.