CITY OF STIRLING
MINUTES
COMMUNITY SERVICES COMMITTEE MEETING
06 OCTOBER 1998
ITEM SUBJECT / LOCATION / NAME PAGE
COMMUNITY SERVICES
Nil.
LEISURE SERVICES
LS1 INGLEWOOD AQUATIC CENTRE - EXPRESSIONS OF INTEREST/INGLEWOOD AQUATIC CENTRE 1
LS2 *# REVIEW OF FEES AND HIRE CHARGES/REGIONAL AND COMMUNITY
RECREATION CENTRES 3
LS3 # REVIEW OF FEES AND HIRE CHARGES - AQUATIC CENTRES/INGLEWOOD AQUATIC CENTRE, BALGA AQUATIC CENTRE 5
LS4 APPLICATION FOR SURF COACHING LICENCE/SCARBOROUGH AND TRIGG BEACHES/MR DOUGLAS POLAIN 7
LS5 REQUEST FOR SURFBOARD HIRE SERVICE/TRIGG BEACH/SURFING WESTERN AUSTRALIA (INC) 9
LS6 * APPLICATIONS FOR FUNDING / COMMUNITY SPORT AND RECREATION
FACILITIES FUND - CSRFF 10
* - Indicates Separate Attachments submitted with Agenda.
# - Item requiring special Council attention.
MINUTES OF THE COMMUNITY SERVICES COMMITTEE HELD IN THE PARMELIA ROOM, CIVIC PLACE, STIRLING ON TUESDAY 06 OCTOBER 1998 AT 3.05 PM.
Present: |
Chairman |
Councillor J Copley JP |
Mayor |
Councillor D C Vallelonga JP (from 3.19pm) | |
Members |
Councillors R J Daniel, E S Martin,
| |
Observers |
Councillors D Boothman (from 3.33pm),
| |
Staff |
Chief Executive Officer - M J Wadsworth, Acting Executive Manager Community Development - S Johnson, Manager Leisure Services - F Strutt, Communications Co-ordinator - P Flynn (from 3.30pm), Administration Officer - J Byrne | |
Public |
Nil. | |
Press |
Nil. |
APOLOGIES
Councillor D C Vallelonga JP (late).
DECLARATION OF FINANCIAL INTEREST
Nil.
MINUTES
Moved Councillor Daniel, seconded Councillor Martin
That the Minutes of the Meeting of 08 September 1998 be confirmed, and signed by the Chairman as a true and correct record of proceedings.
The motion was put and declared CARRIED.
ITEMS BEHIND CLOSED DOORS
Nil.
Moved Councillor Daniel, seconded Councillor Willox
That Item LS1 be adjourned to the last item of business on the agenda.
The motion was put and declared CARRIED.
Item LS1 was considered following Item LS6.
At 3.29pm the Chief Executive Officer left the meeting during consideration of Item LS1 and returned at 3.32pm.
At 3.33pm Councillor Boothman arrived at the meeting during consideration of Item LS1.
REPORT Acting Executive Manager Community Development - 1 October 1998
Moved Councillor Vallelonga, seconded Councillor Daniel that
THE COMMITTEE RECOMMENDS TO COUNCIL
That the membership of the Assessment Panel to review and recommend outcomes of the Expressions of Interest for Management and Partnership Opportunities for the redevelopment of Inglewood Aquatic Centre be ADOPTED as follows:
Mayor
Councillor Tyzack
Councillor Clarey
Chief Executive Officer
Deputy Chief Executive Officer
Acting Executive Manager Community Development
the Architect of the Inglewood Aquatic Centre re-design
with Councillors Daniel and Willox as the deputy members for their respective ward councillor counterpart.
That a policy be DEVELOPED for the processing of any future in-house bids relating to the tendering or Calling of Expressions of Interest of Council services.
The motion was put and declared CARRIED.
RECOMMENDATION TO COMMITTEE
That the membership of the Assessment Panel, as detailed in the report of the Acting Executive Manager Community Development dated 1 October 1998, to review and recommend outcomes of the Expressions of Interest for Management and Partnership Opportunities for the redevelopment of Inglewood Aquatic Centre be ADOPTED.
REPORT PURPOSE
To gain Council's approval for membership of an Assessment Panel to review and recommend outcomes of the Expressions of Interest for Management and Partnership Opportunities for the redevelopment of Inglewood Aquatic Centre.
BACKGROUND
At its meeting of 15 September Council resolved:
1. "That expressions of interest be called for development of the Inglewood Swimming Pool and encompass:
· The basic maintenance and facilities upgrade to the core swimming facilities, surfaces, pump and filtration systems.
· Additional facilities such as those shown on the redevelopment concept plan or any other facilities that will be compatible with the water sports/leisure theme of the facility and which will provide a viable leisure service for the catchment population of the facility.
2. That respondents be invited to propose capital financing of the whole or part of the facilities and submit estimates of catchment population and cash flow, including prospective lease fees, sufficient to identify the viability of the proposal.
3. That the call for expression of interest enable responses to be made for:
· The core swimming facilities; or
· Additional leisure facilities as a separate package; or
· Both the core swimming facilities and additional leisure facilities as a complete package."
DETAILS
1. The Expression of Interest was advertised in the West Australian on Saturday 19 September and in the Australian on Saturday 26 September, 1998. Submissions close on Tuesday 13 October at 11.00am. An in-house bid will be submitted by a team of City officers.
2. In order to keep the assessment process strictly separate from the process of preparing and submitting an in-house bid, it is proposed that an assessment panel be formed to review and recommend the outcomes of the Expression of Interest.
3. The proposed membership of the panel is as follows:
1. Acting Executive Manager Community Development - Chairman
2. One (1) Councillor from the Inglewood Pool Redevelopment Sub Committee - to be nominated by Council
3. Manager Leisure Services
4. Contracts and Purchasing Officer or his nominee
5. External independent adviser - it is recommended that an officer of the State Government Contract Management Services be approached to assist in this role.
LEISURE SERVICES COMMENT
1. It is anticipated that the Assessment Panel will need to meet on three occasions. Firstly, to approve the assessment process and allocating appropriate weightings to the selection criteria already assigned in the brief for the Expression of Interest. Secondly to review the submissions and answer any questions that may arise. A third meeting would be required to complete scoring and frame recommendation to the Community Services Committee on 3 November and then to Council on 10 November 1998.
2. It is recommended that the membership of the Assessment Panel as detailed in the report of the Acting Executive Manager Community Development dated 1 October 1998 to review and recommend outcomes of the Expressions of Interest for Management and Partnership Opportunities for the redevelopment of Inglewood Aquatic Centre be adopted.