CITY OF STIRLING
POLICY, CORPORATE PLANNING, BUDGET AND FINANCE COMMITTEE MEETING
04 DECEMBER 2002
ITEM SUBJECT / LOCATION / NAME PAGE
HUMAN RESOURCES
Nil.
TENDERS
TE1* TENDER FOR THE PROVISION OF PODIATRY SERVICES 1
FINANCE
F1 SUMMARISED FINANCIAL REPORT AS AT PERIOD 5 ENDING 19 NOVEMBER 2002 3
F2* AUTHORISATION OF EXPENDITURE FOR PERIOD ENDING 19 NOVEMBER 2002 4
F3* ASSET RATIONALISATION PROJECT COMMITTEE - MINUTES OF MEETING 20 NOVEMBER 2002 5
F4 SALE OF LAND BY PRIVATE TREATY/LOT 20 HN 5 OZONE PARADE, TRIGG 6
F5 SALE OF LAND BY PRIVATE TREATY/LOT 3 HN 27 LINDISFARNE WAY, BALCATTA/JELASKA 7
F6 SALE OF LAND BY PUBLIC AUCTION/SWAN LOCATION 6715 HN 16 WOODROW AVENUE, YOKINE 8
F7 SALE OF LAND BY PRIVATE TREATY/LOT 87 HN 421 MORLEY DRIVE, DIANELLA
/DINH 11
F8* RECOVERY OF OUTSTANDING RATES 12
F9 IT BUSINESS UNIT UPDATE 14
F10 SALE OF LAND/LOT 21 HN 659 KARRINYUP ROAD, STIRLING 16
F11*# BUSINESS PLAN FOR A MAJOR LAND TRANSACTION/LOT 357 HN 11 ALVAN
STREET, MT LAWLEY 17
F12* PROPOSED SALE LOT 13 HN 367 SCARBOROUGH BEACH ROAD, INNALOO/
FLETCHER FAMILY TRUST 20
F13*# PROPOSED POLICY INCLUSION - CASH IN LIEU OF PARKING 22
F14*# CoSINF VENDOR SELECTION 27
ITEM SUBJECT/LOCATION/NAME PAGE
COMMUNITY SERVICES
CS1* YOUTH ADVISORY COUNCIL MONTHLY REPORT - NOVEMBER 2002 28
CS2* LEISURE PLAN - STATUS REPORT 29
ADMINISTRATION
A1* MANAGING PUBLIC QUESTION TIME 31
A2 OUTDOOR EATING AREA LICENCES 32
A3 PARTNERSHIP PROPOSAL - CONSTABLE CARE CHILD SAFETY PROJECT 35
A4 ANNUAL GENERAL MEETING OF ELECTORS 2001/02 37
A5 DOG ON LEASH REQUIREMENTS IN PUBLIC RESERVE AREAS 40
A6 SCOUT HALL, DELAWNEY STREET, BALCATTA/STIRLING BUSINESS INCUBATOR 43
CALL FOR REPORTS
CFR1 STIRLING PET FUNERAL SERVICES - COUNCILLOR DANIEL 45
* - Indicates Separate Attachments submitted with Agenda.
# - Item requiring special Council attention.
@ - Indicates Councillor Interest.
MINUTES OF THE POLICY, CORPORATE PLANNING, BUDGET AND FINANCE COMMITTEE HELD IN THE PARMELIA ROOM, CIVIC PLACE, STIRLING ON WEDNESDAY 04 DECEMBER 2002
Present: |
Chairman |
Councillor D Boothman |
Mayor |
Councillor D C Vallelonga JP | |
Members |
Councillors J M Camilleri OAM JP (Deputy for Councillor Ham), T W Clarey (from 7.45pm), Councillor P L Rose JP (Deputy for Councillor Popovski), T J Tyzack and R M Willox JP | |
Observers |
Councillor J Copley JP (Deputy for Councillor Clarey until 7.45pm) and R J Daniel | |
Staff |
Chief Executive Officer - L Delahaunty, Deputy Chief Executive Officer - R A Constantine, Executive Manager Community Development - T Holland, Executive Manager Corporate and Customer Services - C Watts, Manager Information Technology - G Jamison, Manager Client Services - D Simmons, Acting Manager Recreation Services - J McNeilly, Manager Community Safety - L Crouch, Communications Manager - P Beard and Corporate Support Officer - N Robinson | |
Public |
4 | |
Press |
Nil. |
DECLARATION OF OPENING OF MEETING
The Chairman declared the Policy, Corporate Planning, Budget And Finance Committee of 04 December 2002 open at 7.00pm.
Councillor S Popovski (Granted Leave of Absence Council 12 November 2002)
Councillor B R Ham
MINUTES
Moved Councillor Vallelonga, seconded Councillor Willox that
That the Minutes of the Meeting of 19 November 2002 be confirmed, and signed by the Chairman as a true and correct record of proceedings.
The motion was put and declared CARRIED.
ITEMS BEHIND CLOSED DOORS
Nil.
DISCLOSURE OF INTERESTS
Nil.
At 7.00pm Councillor Tyzack left the meeting and returned at 7.01pm.
At 7.01pm the Manager Information Technology arrived at the meeting.
REPORT Executive Manager Community Services - 25 November 2002
Moved Councillor Copley, seconded Councillor Camilleri that
THE COMMITTEE RECOMMENDS TO COUNCIL
That the tender from PODICARE SERVICES for the provision of podiatry services for the City of Stirling be ACCEPTED:
At the tendered rates as detailed in Appendix A; and
For a period of two (2) years commencing from date of signing of the Agreement.
The motion was put and declared CARRIED.
RECOMMENDATION TO COMMITTEE
That the tender from PODICARE SERVICES for the provision of podiatry services for the City of Stirling be ACCEPTED:
· At the tendered rates as detailed in Appendix A; and
· For a period of two (2) years commencing from date of signing of the Agreement.
REPORT PURPOSE
To report on the results from public invitation to tender and the evaluation of tenders submitted for the provision of podiatry services for a period of 2 years within the City of Stirling Tender Schedule No. 26.2002/03 - Local Government (Functions and General) Regulations Part 4 (18).
RELEVANT DOCUMENTS
Attachment 1: Schedule of Tenders Received Appendix A PF_2002_1204_AT_TE1.pdf
BACKGROUND
The Chief Executive Officer authorised tenders to be invited on 19 October 2002 for the provision of podiatry services for a period of two (2) years.
Details
That expenditures be debited to end use activity and account numbers at the time an order is placed.
· Tenders were advertised inviting offers from the public on: Saturday 19 October 2002
· Tenders closed at 11.00am on: Thursday 7 November 2002
· Employees present were: T Zarb and N Robinson
· Number of tenders received: One (1)
Contract
· Commencement Date of signing agreement
· Completion Two (2) years from
Commencement date
· Estimated Value of Contract $300,000.00
· Price Firm
Evaluation of Tenders
The objective of the evaluation panel is to establish conformity with the conditions for Tendering of the tender listed in Appendix A and to select a suitably qualified and experienced contractor for the provision of podiatry services.
Only ONE (1) tender was received which was assessed as being conforming and in accordance with Council's Best Value for Money Policy and complying with the Australian Competition Policies.
The tender was evaluated against the tender requirement and met all selection criteria. The evaluation matrix, Appendix B, is not attached as in this case there was only one tenderer.
PODICARE SERVICES, the recommended tenderer, is known to the evaluation panel as having the capacity to provide the level of service described in the specification. PODICARE SERVICES were the previous contractor, their tender for services met all the criteria and they have maintained their current pricing schedule. A check with referees of the recommended tenderer has indicated their suitability as a supplier to the City of Stirling.
Tender Evaluation Panel
The tender evaluation panel comprised of:
· Chris Brereton, Manager Community Services; and
· Nora Takayama, HACC Coordinator.
Summary
Upon considering the results generated by the application of the selection criteria, the submission by PODICARE SERVICES was considered suitable for providing the City of Stirling with the best price for services rendered.
COMMENT
The evaluation panel recommends that the contract for the provision of podiatry services be awarded to PODICARE SERVICES by the Council at rates listed in Appendix A.
Moved Councillor Vallelonga, seconded Councillor Camilleri that
That Item A6 be brought forward and discussed prior to Item F1.
The motion was put and declared CARRIED.
Item F1 was considered after Item A6 and prior to Item F2.
At 7.38pm the Executive Manager Corporate and Customer Services left the meeting during consideration of Item F1.