CITY OF STIRLING
POLICY, CORPORATE PLANNING, BUDGET AND FINANCE COMMITTEE MEETING
23 JULY 2002
ITEM SUBJECT / LOCATION / NAME PAGE
FINANCE
F1# RATES AND CHARGES TO BE WRITTEN OFF 1
F2*@ TRIGG ISLAND SURF LIFE SAVING CLUB TRUST FUND SUMMARY OF CURRENT POSITION AS AT 30 JUNE 2002 2
F3 SALE OF LAND BY PUBLIC TENDER/LOT 21 HN 659 KARRINYUP ROAD, STIRLING 3
F4 ANNUAL REPORT OF AMOUNTS WRITTEN OFF FOR 2001/2002 5
F5* SALE OF LAND BY PRIVATE TREATY/LOT 301 HN71 AMELIA STREET, BALCATTA/ DZIEDZIC 7
F6* TOWN PLANNING SCHEME NO 38 - REQUEST FOR PAYMENT OF SCHEME COSTS
BY INSTALMENTS/STIRLING CITY CENTRE SCHEME/ SAMAHA NOMINEES PTY LTD 8
F7* LAND EXCHANGE - PT LOTS 22, 23 & 25 TELFORD CRESCENT, STIRLING/ BUMBAK/HATFIELD NOMINEES PTY LTD 9
F8*# BUSINESS PLAN FOR A MAJOR LAND TRANSACTION - SALE OF PART LOTS 1
AND 11 HN 621 & 565 NORTH BEACH ROAD, GWELUP 11
F9*# ADOPTION OF LOCAL GOVERNMENT FORMAT BUDGET FOR 2002/2003 12
ADMINISTRATION
A1 WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION MEMBERSHIP -
2002/03 14
A2* ANNUAL ACTIVE SPORT AND RECREATION INDUSTRY CONFERENCE 21 TO 22 OCTOBER 2002/THE SHERATON PERTH HOTEL 15
A3 DONATION REQUEST - WASTE SERVICE CHARGES FOR TELETHON 17
A4 APPLICATION FOR LICENCE TO OPERATE DECKCHAIR HIRE SERVICE/
SCARBOROUGH BEACH 18
A5* 2002 RECORDS MANAGEMENT ASSOCIATION OF AUSTRALIA NATIONAL CONVENTION/ADELAIDE CONVENTION CENTRE, SOUTH AUSTRALIA 19
ITEM SUBJECT/LOCATION/NAME PAGE
A6 TEMPORARY WITHDRAWAL OF CAVEAT - OSBORNE PARK/LOT 210 HN 405 SCARBOROUGH BEACH ROAD, OSBORNE PARK/ CHAMBERS ASSET MANAGEMENT SERVICES P/L, PHILLIPS FOX 21
A7* LAND ACQUISITION FOR ROAD WIDENING/LOT 65 HN 898 BEAUFORT STREET, INGLEWOOD/ STARBUSH HOLDINGS PTY LTD 23
A8* STIRLING CIVIC PRECINCT PROJECT CONTROL GROUP (PCG) MINUTES 17/7/2002 25
* - Indicates Separate Attachments submitted with Agenda.
# - Item requiring special Council attention.
@ - Indicates Councillor Interest.
MINUTES OF THE POLICY, CORPORATE PLANNING, BUDGET AND FINANCE COMMITTEE HELD IN THE PARMELIA ROOM, CIVIC PLACE, STIRLING ON TUESDAY 23 JULY 2002
Present: |
Chairman |
Councillor D Boothman |
Mayor |
Councillor D C Vallelonga JP | |
Members |
Councillors T W Clarey, B R Ham, S Popovski T J Tyzack, R M Willox JP, | |
Observers |
Councillors T E Pickard, P L Rose JP | |
Staff |
Chief Executive Officer - L Delahaunty, Deputy Chief Executive Officer - R A Constantine, Executive Manager Planning and Development - S Johnson, Executive Manager Corporate & Customer Services - C Watts, Executive Manager Community Development - T Holland, Manager Client Services - D Simmons, Manager Information Technology - G Jamison, Accountant Financial Planning - S Paulsen, Co-ordinator Corporate Planning - P Howitt, Communications Manager - P Beard, Beach Services Co-ordinator - J Snook, Executive Support Officer - P McQue, Corporate Support Officer - N Robinson | |
Public |
1 | |
Press |
Nil. |
DECLARATION OF OPENING OF MEETING
The Chairman declared the Policy, Corporate Planning, Budget and Finance Committee of 23 July 2002 open at 7.01PM.
MINUTES
Moved Councillor Vallelonga, seconded Councillor Willox
That the Minutes of the Meeting of 25 June 2002 be confirmed, and signed by the Chairman as a true and correct record of proceedings.
The motion was put and declared CARRIED.
ITEMS BEHIND CLOSED DOORS
Nil.
DISCLOSURE OF INTERESTS
Councillor Pickard - Item F2 - Interest Affecting Impartiality.
Moved Councillor Vallelonga, seconded Councillor Clarey
That items be discussed after a presentation by two guests from Pretzel Logic, Valerie Pretzel and Simon Walsh.
The motion was put and declared CARRIED.
The Deputy Chief Executive Officer introduced the Manager Information Technology and explained the City of Stirling's current Website and what the City is aiming to achieve with the new Website.
The Manager Information Technology introduced Valerie Pretzel and Simon Walsh of Pretzel Logic to provide a presentation to the Committee about the future ideas for the City of Stirling Web page.
Moved Councillor Vallelonga, seconded Councillor Popovski
That consideration of agenda items resume.
The motion was put and declared CARRIED.
REPORT Deputy Chief Executive Officer - 21 June 2002
Moved Councillor Popovski, seconded Councillor Tyzack that
THE COMMITTEE RECOMMENDS TO COUNCIL
1. That rates of $121.54 and penalties of $21.96 outstanding in relation to the lease of the Civic Café to Ridgehaven Nominees be WRITTEN OFF pursuant to Section 6.12(1)(c) and 6.47 of the Local Government Act 1995.
2. That appropriate ADJUSTMENTS be made to the City of Stirling Rate Book to reflect the write off of this debt.
NB: ABSOLUTE MAJORITY VOTE REQUIRED
The motion was put and declared CARRIED.
RECOMMENDATIONS TO COMMITTEE
1. That rates of $121.54 and penalties of $21.96 outstanding in relation to the lease of the Civic Café to Ridgehaven Nominees be WRITTEN OFF pursuant to Section 6.12(1)(c) and 6.47 of the Local Government Act 1995.
2. That appropriate ADJUSTMENTS be made to the City of Stirling Rate Book to reflect the write off of this debt.
NB: ABSOLUTE MAJORITY VOTE REQUIRED
REPORT PURPOSE
To obtain Council approval for the write off of rates and penalty interest owed by an ex tenant of a City of Stirling leased property.
RELEVANT DOCUMENTS
Attached: Nil.
Available for viewing at the meeting: Nil.
BACKGROUND
The property at 895B Beaufort Street, Inglewood is a freehold property owned by the City, known as Civic Café. It was leased, until recently, to Ridgehaven Nominees Pty Ltd. The property was damaged by explosion and fire during 2001 and the tenants subsequently abandoned the property.
Staff within Council's Collections section endeavoured to collect the balance of rates which was outstanding at the time of the fire, however, despite numerous accounts and field calls the debt remains unpaid. It has been established that Ridgehaven Nominees do not own any property from which Council could recover the outstanding amount.
The outstanding rates of $121.54 and penalty interest of $21.96 relating to the 2001/02 financial year are deemed to be uncollectable. The property is now the subject of a new lease agreement and the Civic Cafe has reopened. The previous tenants whereabouts are unknown.
Councillor Pickard disclosed an interest affecting impartiality in Item F2 as he is a Vice Patron of the Trigg Island Surf Life Saving Club.