CITY OF STIRLING
POLICY, CORPORATE PLANNING, BUDGET AND FINANCE COMMITTEE MEETING
24 SEPTEMBER 2002
ITEM SUBJECT / LOCATION / NAME PAGE
HUMAN RESOURCES
Nil.
TENDERS
Nil.
FINANCE
F1 SUMMARISED FINANCIAL REPORT AS AT PERIOD 1 ENDING 30 JULY 2002 1
F2* AUTHORISATION OF EXPENDITURE FOR PERIOD ENDING 30 JULY 2002 2
F3* ASSET RATIONALISATION PROJECT COMMITTEE - MINUTES OF MEETING 9 SEPTEMBER 2002 3
F4 DIRECT ENTRY OF CREDITORS 4
F5 TRIGG ISLAND CAFÉ RESTAURANT/WEST COAST DRIVE, TRIGG/TREASURE INVESTMENTS PTY LTD AND SEAVIEW MANAGEMENT PTY LTD 5
F6* SALE OF LAND BY PUBLIC TENDER - TRIGG/LOTS 15 AND 16 HN 7 AND 5
PARK STREET AND LOTS 17, 18 AND 20 HN 11, 9 AND 5 OZONE PARADE, TRIGG 8
F7 IT MANAGER'S REPORT - SEPTEMBER 2002 11
F8 TOWN PLANNING SCHEME NO 38 - REQUEST FOR PAYMENT OF SCHEME
COSTS BY INSTALMENTS/STIRLING CITY CENTRE SCHEME/GLENARBON
NOMINEES PTY LTD 13
F9* SALE OF LAND BY PUBLIC AUCTION/LOT 57 HN 276 CAPE STREET, YOKINE 14
F10 SALE OF LAND BY PRIVATE TREATY/LOT 6 HN 23 LINDISFARNE WAY, BALCATTA/MOTTOLINI 17
ITEM SUBJECT/LOCATION/NAME PAGE
F11 SALE OF LAND BY PRIVATE TREATY/LOT 84 HN 4 ISABELLA COURT,
STIRLING/FIGLIOMENI 18
F12 LAND EXCHANGE - PT LOTS 22, 23 & 25 TELFORD CRESCENT, STIRLING
CEDRIC STREET WETLAND FUNCTION REPLACEMENT MASTERPLAN AND
TELFORD CRESCENT WETLAND CONCEPTUAL DESIGN 19
F13 NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENT
CONFERENCE 2002 21
F14 STIRLING CIVIC PRECINCT - SUBMISSIONS FOR LOCATING RAC
HEADQUARTERS 22
F15 2002 RATE INCENTIVE DRAW 23
F16* CITY OF STIRLING WEBSITE REDEVELOPMENT - FUNCTIONAL
SPECIFICATION 23
COMMUNITY SERVICES
CS1* REVIEW OF YOUTH ADVISORY COUNCIL (YAC) 26
CS2* STRATEGIC REVIEW OF ADULT DAY CENTRE PROGRAM 29
CS3 OFFICE LEASES - KEVIN SMITH COMMUNITY CENTRE/MIRRABOOKA 37
CS4# NOLLAMARA COMMUNITY CENTRE, NOLLAMARA/LEMANA ROAD,
NOLLAMARA 39
CS5* LEISURE PLAN - STATUS REPORT 42
LIBRARIES, ARTS AND CULTURE
Nil.
ADMINISTRATION
A1 J L BURDETT MEMORIAL TROPHY 44
A2* ANNUAL REPORT OF THE AUDIT COMMITTEE 2001/2002 45
A3 BEACH HIRE SERVICE - MOONWALKER BUNGY TRAMPOLINE RIDE
LOCATION: SCARBOROUGH BEACHFRONT / PRO-TRAMP AUSTRALIA
PTY LTD - MR ROMANO FRACASSINI 47
A4 PROPOSED GRANT APPLICATIONS - SAFER WA 49
A5 APPLICATION FOR FIREWORKS DISPLAY 51
ITEM SUBJECT/LOCATION/NAME PAGE
A6* AWARD SYSTEM FOR IMPLEMENTATION OF DISABILITY ACCESS AND
SERVICES 53
A7 CITY OF STIRLING STAFF SOCIAL CLUB MASQUERADE BALL 2002 55
A8*# AMENDMENT TO CITY OF STIRLING STANDING ORDERS - LOCAL LAWS 56
* - Indicates Separate Attachments submitted with Agenda.
# - Item requiring special Council attention.
@ - Indicates Councillor Interest.
MINUTES OF THE POLICY, CORPORATE PLANNING, BUDGET AND FINANCE COMMITTEE HELD IN THE PARMELIA ROOM, CIVIC PLACE, STIRLING ON TUESDAY 24 SEPTEMBER 2002
Present: |
Chairman |
D Boothman |
Mayor |
D C Vallelonga JP | |
Members |
T W Clarey, B R Ham, S Popovski, T J Tyzack, R M Willox JP | |
Observers |
J M Camilleri OAM JP, J Copley JP, R J Daniel, A A Spagnolo JP | |
Staff |
Chief Executive Officer - L Delahaunty, Deputy Chief Executive Officer - R A Constantine, Executive Manager Corporate and Customer Services - C Watts, Executive Manager Planning and Development - S Johnson, Executive Manager Community Development - T Holland, Manager Client Services - Darren Simmons, Manager Information Technology - G Jamison, Manager Accounting Services - G Reddin, Manager Community Safety - L Crouch, Manager Community Services - C Brereton, Beach Services Co-ordinator - J Snook, A/Manager Recreation Services - Jim McNeilly, Corporate Support Officer - N Robinson | |
Public |
1 | |
Press |
Nil. |
DECLARATION OF OPENING OF MEETING
The Chairman declared the Policy, Corporate Planning, Budget And Finance Committee of 24 September 2002 open at 7.00pm.
Nil.
MINUTES
Moved Councillor Vallelonga, seconded Councillor Ham
That the Minutes of the Meeting of 27 August 2002 be confirmed, and signed by the Chairman as a true and correct record of proceedings.
The motion was put and declared CARRIED.
ITEMS BEHIND CLOSED DOORS
Nil.
DISCLOSURE OF INTERESTS
Nil.
Moved Councillor Vallelonga, seconded Councillor Clarey
That consideration of agenda items be SUSPENDED to allow for a presentation from Pretzel Logic representative, Mr S Walsh.
The motion was put and declared CARRIED.
The Deputy Chief Executive Officer introduced Mr Walsh, who proceeded to give a presentation outlining the `Final Report' conclusions and future actions for the City's website redevelopment. (Item F16 refers)
At 7.04pm Councillor Spagnolo retired from the meeting.
At 7.20pm Councillor Tyzack left the meeting during the Pretzel Logic presentation and returned at 7.25pm.
Moved Councillor Popovski, seconded Councillor Willox
That normal agenda order be resumed.
The motion was put and declared CARRIED.
Moved Councillor Popovski, seconded Councillor Ham
That Item CS4 be brought forward for consideration.
The motion was put and declared CARRIED.
Item F1 was discussed after Item CS4 and normal agenda order resumed.
Items F1, F2 and F3 were considered en bloc.
REPORT Deputy Chief Executive Officer - 9 September 2002
Moved Councillor Clarey , seconded Councillor Vallelonga that
THE COMMITTEE RECOMMENDS TO COUNCIL
That the report of the Deputy Chief Executive Officer dated 9 September 2002 in connection with the Summarised Financial Report for the period ending 30 July 2002 be RECEIVED.
The motion was put and declared CARRIED.
RECOMMENDATION TO COMMITTEE
That the report of the Deputy Chief Executive Officer dated 9 September 2002 in connection with the Summarised Financial Report for the period ending 30 July 2002 be RECEIVED.
REPORT PURPOSE
To provide each month a highly summarised report relating to key financial activity for the period to date.
BACKGROUND
Each month a number of detailed financial reports are produced from which the Summarised Financial Report is prepared, providing an overview of the key financial results.
The following detailed financial reports have been tabled:
1. Monthly Investment Report
2. Consolidated Financial Report and Funds Position
3. Rates and Charges Summary
4. Statement of Income and Expenditure by Nature
5. Monthly Financial Statements
a) Report 1 by Program
b) Report 2 by Revenue and Expense Type
c) Report 3 by Activities
SUMMARISED FINANCIAL REPORT PERIOD 1 ENDING 30/7/02 (7.69% OF YEAR COMPLETED)
|
Annual Budget |
Year to Date
|
Comparison | ||
$M |
Actual |
% |
July 2001 % | |
Consolidated Revenue & Expense |
||||
Total Operating Revenues |
96.210 |
72.096 |
75 |
73 |
Total Operating Expenses |
99.583 |
6.598 |
7 |
6 |
Includes Rates |
57.780 |
57.247 |
99 |
94 |
Charges |
21.828 |
13.404 |
61 |
62 |
Investment Interest |
2.487 |
0.054 |
2 |
4 |
Government Grants |
4.649 |
0.004 |
0 |
2 |
Depreciation Charged |
5.604 |
0.488 |
9 |
7 |
(Fixed Assets) |
||||
Assets |
||||
Infrastructure |
27.872 |
0 |
0 |
0 |
Fixed Assets |
16.725 |
0.519 |
3 |
5 |
Funds Position |
$M |
$M | ||
Cash at Bank Municipal Funds |
0.73 O/D |
0.2 O/D | ||
Combined Funds |
5.49 O/D |
5.5 O/D | ||
Investments Municipal Funds |
11.71 |
0.8 | ||
Combined Funds |
35.25 |
23.1 | ||
Rate Debtors |
72.55 |
70.1 | ||
Net Funds Municipal Funds |
85.08 |
72.9 | ||
Combined Funds |
110.30 |
96.4 | ||