CITY OF STIRLING
POLICY, CORPORATE PLANNING, BUDGET AND FINANCE COMMITTEE MEETING
26 August 2003
ITEM SUBJECT / LOCATION / NAME PAGE
HUMAN RESOURCES
NIL.
TENDERS
NIL.
FINANCE
F1 SUMMARISED FINANCIAL REPORT AS AT PERIOD 13 ENDING 30 JUNE 2003 1
F2* AUTHORISATION OF EXPENDITURE FOR PERIOD ENDING 31 JULY 2003 2
F3# REPLACEMENT AUDITOR - 2002/2003 AUDIT 3
F4* TRIGG ISLAND SURF LIFE SAVING CLUB TRUST FUND SUMMARY OF
CURRENT POSITION AS AT 30 JUNE 2003 4
F5 CoSINF PROJECT AND IT UPDATE 5
COMMUNITY SERVICES
CS1# NEW MANAGEMENT LICENCE/DIANELLA RESERVE, LIGHT STREET, DIANELLA/LACROSSE WEST INC AND DIANELLA CRICKET CLUB INC 8
CS2* YOUTH ADVISORY COUNCIL MONTHLY REPORT 9
CS3 JL BURDETT MEMORIAL TROPHY 2003 10
CS4 NEW MANAGEMENT LICENCE/BIRRALEE PARK, BATES ROAD, INNALOO/
INNALOO AMATEUR FOOTBALL CLUB INC AND NORTH INNALOO JUNIOR
FOOTBALL CLUB INC 11
CS5 APPLICATIONS FOR SURFBOARD COACHING LICENCES/SCARBOROUGH
BEACH/H 2 OVERLAND SURF ADVENTURES AND JON MALCOLM 13
CS6* REVIEW OF THE DOG ACT 1976 15
ITEM SUBJECT/LOCATION/NAME PAGE
LIBRARIES, ARTS AND CULTURE
LAC1* ATTENDANCE AT THE CHILDREN'S BOOK COUNCIL AUSTRALIA CONFERENCE,
2-5 OCTOBER 2003, HOBART, AUSTRALIA, YOUNG PEOPLE'S SPECIALIST
LIBRARIAN 20
LAC2* DEED OF LICENCE MIRRABOOKA LIBRARY IT CENTRE 22
ADMINISTRATION
A1 CIVIC RECEPTION - CITY OF STIRLING BOWLS CHAMPIONSHIP 24
A2*@ THE 2004 PREMIER'S AUSTRALIA DAY ACTIVE CITIZENSHIP AWARDS 25
A3 CHIEF EXECUTIVE OFFICER ANNUAL LEAVE 27
A4* NOMINATIONS FOR WALGA VACANCIES SEPTEMBER 2003 28
CALL FOR REPORTS 29
* - Indicates Separate Attachments submitted with Agenda.
# - Item requiring special Council attention.
@ - Indicates Councillor Interest.
MINUTES OF THE CORPORATE AND COMMUNITY SERVICES COMMITTEE HELD IN THE SCARBOROUGH COMMUNITY CENTRE, 173 GILDERCLIFFE STREET, SCARBOROUGH ON TUESDAY 26 AUGUST 2003
Present: |
Acting Chairman |
Councillor D C Vallelonga JP |
Members |
Councillors D Boothman, R J Daniel, B R Ham, P L Rose JP and R M Willox AM JP (Deputy for Councillor Clarey) | |
Observers |
Councillors J M Camilleri OAM JP and S Popovski | |
Staff |
Chief Executive Officer - L Delahaunty, Deputy Chief Executive Officer - R A Constantine, Director Community Development - T Holland, Manager Council Support - D Simmons and Corporate Support Officer - N Robinson | |
Public |
3 | |
Press |
Nil. |
ELECTION OF ACTING CHAIRMAN
Moved Councillor Daniel, seconded Councillor Rose
That, in the absence of the Chairman, Councillor Vallelonga chair the Corporate and Community Services Committee meeting.
The motion was put and declared CARRIED.
DECLARATION OF OPENING OF MEETING
The Chairman declared the Corporate and Community Services Committee of 26 August 2003 open at 7.00pm.
Councillor Clarey (Granted Leave of Absence Council 19 August 2003).
Councillor Copley.
Councillor Pickard (Granted Leave of Absence Council 15 July 2003).
Councillor Stewart.
Councillor Tyzack (Granted Leave of Absence Council 19 August 2003).
MINUTES
Moved Councillor Rose, seconded Councillor Ham
The Minutes of the Meeting of 22 July 2003 be confirmed, and signed by the Chairman as a true and correct record of proceedings.
The motion was put and declared CARRIED.
DISCLOSURE OF INTERESTS
Councillor Willox disclosed an interest affecting impartiality in Item A2 as he is the Chairman of the Australia Day Council of Western Australia.
ITEMS BEHIND CLOSED DOORS
Nil.
Moved Councillor Daniel, seconded Councillor Rose
That Items with deputations be brought forward.
The motion was put and declared CARRIED.
Item F1 was considered following Item CS5 and then normal agenda order resumed.
Items F1 to F5 were moved `en bloc'.
REPORT Deputy Chief Executive Officer - 18 August 2003
Moved Councillor Daniel, seconded Councillor Rose that
THE COMMITTEE RECOMMENDS TO COUNCIL
That the report of the Deputy Chief Executive Officer dated 18 August 2003 in connection with the Summarised Financial Report for the period ending 30 June 2003 be RECEIVED.
The motion was put and declared CARRIED.
RECOMMENDATION TO COMMITTEE
That the report of the Deputy Chief Executive Officer dated 18 August 2003 in connection with the Summarised Financial Report for the period ending 30 June 2003 be RECEIVED.
REPORT PURPOSE
To provide each month a highly summarised report relating to key financial activity for the period to date.
BACKGROUND
Each month a number of detailed financial reports are produced from which the Summarised Financial Report is prepared, providing an overview of the key financial results.
The following detailed financial reports have been tabled:
1. Monthly Investment Report
2. Consolidated Financial Report and Funds Position
3. Rates and Charges Summary
4. Statement of Income and Expenditure by Nature
5. Monthly Financial Statements
a) Report 1 by Program
b) Report 2 by Revenue and Expense Type
c) Report 3 by Activities
SUMMARISED FINANCIAL REPORT PERIOD 13 ENDING 30/06/03 (100% OF YEAR COMPLETED)
|
Annual Budget |
Year to Date
|
Comparison | ||
$M |
Actual |
% |
June 2002 % | |
Consolidated Revenue & Expense |
||||
Total Operating Revenues |
97.228 |
101.515 |
104 |
106 |
Total Operating Expenses |
100.258 |
116.772 |
116 |
115 |
Includes Rates |
58.639 |
58.635 |
100 |
101 |
Charges |
21.870 |
22.815 |
104 |
103 |
Investment Interest |
2.487 |
3.143 |
126 |
130 |
Government Grants |
4.649 |
4.686 |
101 |
90 |
Depreciation Charged |
5.604 |
6.043 |
108 |
106 |
(Fixed Assets) |
||||
Assets |
||||
Infrastructure |
27.183 |
19.489 |
72 |
94 |
Fixed Assets |
16.885 |
9.136 |
54 |
67 |
Funds Position |
$M |
$M | ||
Cash at Bank Municipal Funds |
5.07 O/D |
6.10 O/D | ||
Combined Funds |
8.59 O/D |
10.82 O/D | ||
Investments Municipal Funds |
20.98 |
15.91 | ||
Combined Funds |
50.99 |
39.35 | ||
Rate Debtors |
3.19 |
1.86 | ||
Net Funds Municipal Funds |
16.67 |
5.11 | ||
Combined Funds |
48.59 |
39.86 | ||
The City's auditors are currently undertaking the Annual Audit of the financial and related records for the 2002/03 financial year. Completion of the Financial Statements and Annual Report will be presented to Council for adoption. The Annual Meeting of Electors has been programmed for 29 October 2003.