CITY OF STIRLING
MINUTES
POLICY, CORPORATE PLANNING, BUDGET AND FINANCE COMMITTEE MEETING
18 November 2003
ITEM SUBJECT / LOCATION / NAME PAGE
HUMAN RESOURCES
HR1* HUMAN RESOURCES REPORT AS AT 31 OCTOBER 2003 1
TENDERS
TE1#* TENDER FOR THE PROVISION OF EXTERNAL AUDITING SERVICES 1 JULY 2003
TO 30 JUNE 2006 - TENDER NUMBER 18 2003/04 2
FINANCE
F1* AUTHORISATION OF EXPENDITURE FOR PERIOD ENDING 31 AUGUST 2003 7
F2* AUTHORISATION OF EXPENDITURE FOR PERIOD ENDING 30 SEPTEMBER 2003 8
F3* BUSINESS UNITS PLANS - QUARTERLY REPORTING - SEPTEMBER 2003 9
F4@ RATES ON COUNCIL LEASES 13
F5* QUARTERLY FINANCIAL REPORT FOR THE QUARTER ENDING
30 SEPTEMBER 2003 16
F6 IT BUSINESS UNIT AND COSINF PROJECT UPDATE 18
COMMUNITY SERVICES
CS1* YOUTH ADVISORY COUNCIL MONTHLY REPORT 20
CS2* REVIEW OF FLOODLIGHTING INSTALLATION AND UTILISATION POLICIES 21
CS3# CHANGES TO CRIME PREVENTION STRUCTURE IN WESTERN AUSTRALIA 25
ADMINISTRATION
A1* AUSTRALIAN DISASTER CONFERENCE 2003/NATIONAL CONVENTION
CENTRE - CANBERRA 10 - 12 SEPTEMBER 2003/SAFER SUSTAINABLE COMMUNITIES 27
A2# ANNUAL REVIEW OF REGISTER OF DELEGATIONS OF AUTHORITY 29
CALL FOR REPORTS 34
* - Indicates Separate Attachments submitted with Agenda.
# - Item requiring special Council attention.
@ - Indicates Councillor Interest.
MINUTES OF THE CORPORATE AND COMMUNITY SERVICES COMMITTEE HELD IN THE SCARBOROUGH COMMUNITY CENTRE, 173 GILDERCLIFFE STREET, SCARBOROUGH ON TUESDAY 18 NOVEMBER 2003
Present: |
Chairman |
Councillor T W Clarey |
Mayor |
Councillor D C Vallelonga JP | |
Members |
Councillors D Boothman, R J Daniel, B R Ham, P L Rose JP and W M Stewart | |
Observers |
J M Camilleri OAM JP, J Copley JP, T E Pickard, S Popovski, T J Tyzack and R M Willox JP | |
Staff |
Chief Executive Officer - L Delahaunty, Deputy Chief Executive Officer - R A Constantine, Director Community Development - T Holland, Manager Council Support - D Simmons, Manager Recreation Services - B Spencer and Corporate Support Officer - N Robinson | |
Public |
Nil. | |
Press |
Nil. |
DECLARATION OF OPENING OF MEETING
The Chairman declared the Corporate and Community Services Committee of 18 November 2003 open at 7.05pm.
Councillor A A Spagnolo JP (Granted leave of absence Council 11 November 2003)
MINUTES
Moved Councillor Vallelonga, seconded Councillor Rose
That the Minutes of the Meeting of 21 October 2003 be confirmed, and signed by the Chairman as a true and correct record of proceedings.
The motion was put and declared CARRIED.
DISCLOSURE OF INTERESTS
Councillor Stewart disclosed an interest affecting impartiality in Item F4 as he is an Honorary Member of the North Beach Bowling Club.
Councillor Clarey disclosed a financial interest in Item F4 as he is the President of the Alexander Park Tennis Club.
ITEMS BEHIND CLOSED DOORS
Nil.
REPORT Manager Human Resources - 11 November 2003
Moved Councillor Vallelonga, seconded Councillor Rose that
THE COMMITTEE RECOMMENDS TO COUNCIL
That the Item concerning the staff establishment as outlined within the separate attachment to the report of the Manager Human Resources dated 11 November 2003 be RECEIVED.
The motion was put and declared CARRIED.
RECOMMENDATION TO COMMITTEE
That the Item concerning the staff establishment as outlined within the separate attachment to the report of the Manager Human Resources dated 11 November 2003 be RECEIVED.
REPORT PURPOSE
To provide Council with staff figures for the period covering:
· position vacancies
· total number of employees
· movements within staff establishment
· staff turnover
· number of casuals employed
· number of consultants
BACKGROUND
The establishment figures for all City of Stirling employees as at 31 October 2003 are submitted as a separate attachment.
PF_2003_1118_AT_HR1.pdf