CITY OF STIRLING
MINUTES
SPECIAL MEETING OF COUNCIL
25 AUGUST 1999
____________________________________________________________________________________
TABLE OF CONTENTS
ITEM SUBJECT/LOCATION/NAME PAGE
1* ADOPTION OF LOCAL GOVERNMENT FORMAT BUDGETS FOR 1999-2000
FINANCIAL YEAR 1
* - Indicates Separate Attachments submitted with Agenda.
MINUTES OF THE SPECIAL MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS, CIVIC PLACE, STIRLING ON WEDNESDAY 25 AUGUST 1999 AT 7.00 PM.
Present: |
Mayor |
Councillor D C Vallelonga JP |
Deputy |
Councillor J Copley JP | |
Councillors |
D Boothman, J M Camilleri OAM JP, T W Clarey, R J Daniel, B R Ham, E Martin, P L Rose JP, W M Stewart, T J Tyzack and R M Willox JP | |
Officers |
Chief Executive Officer - M J Wadsworth, Deputy Chief Executive Officer - R A Constantine, Executive Manager Development - S Johnson and Senior Administration Officer - C Evans | |
Public |
Nil | |
Press |
Nil |
APOLOGIES
Councillor G Italiano
Councillor A A Spagnolo JP
DECLARATION OF FINANCIAL INTEREST
Councillor Ham declared a Financial Interest in Recommendation 18 (inclusive).
Councillor Camilleri declared a Financial Interest in Recommendation 18 (inclusive).
DECLARATION OF INTEREST AFFECTING IMPARTIALITY
Nil.
QUESTION TIME
Nil.
Councillors Ham and Camilleri declared a financial interest in Recommendation 18 (18.1 - 18.8) as they reside in the Woodlands Underground Power Precinct. Accordingly they left at 7.01pm and did not take part in the discussion or vote on Recommendation 18.
Recommendation 18 was considered first.
REPORT Deputy Chief Executive Officer - 25 August 1999
Moved Councillor Stewart, seconded Councillor Copley
18. Specified Area Rate - Woodlands Underground Power Precinct
That in order to fund $3,241,111 for the participation by the City of Stirling in the Woodlands underground power project the City hereby imposes a specified area rate and charges as follows:
Specified area rate applied on GRV |
$0.160903 |
Minimum Rate |
$1,472.58. |
Service Connection charge to household |
$450 per Household Standard Charge |
KVA draw charge - on assessment of KVA draw as advised by Western Power |
Upon Assessment |
18.1 Specified Area
Generally within the area of Woodlands and specifically the lots shown within the area jointly agreed by the State Government, Western Power and City of Stirling as the Woodlands Undergrounding of Power Project 1999. The area is generally that shown within the defined border on the Plan included in the budget document.
18.2 Purpose of the Rate
To provide the Local Authority contribution for the Woodlands Undergrounding of Power Project 1999.
18.3 General Statement of Impact on Ratepayers (Sect 6.37 Local Government Act)
The undergrounding of Power in the specified area is considered by the Council to :
Provide a benefit to the land and to the service to the land in the specified area.
Provide access to the underground power service from the land.
The need for the service is contributed to by the development of the land, the need for a highly reliable power supply and the desire of a majority of residents for the undergrounding of Power in the specified area.
18.4 Basis of Rate
The rate will be imposed on the Gross Rental Value of land. A minimum rate will apply within the Local Government Act guidelines that no more than 50% of properties may be levied the Minimum Rate. A service connection Fee will be charged for the connection of power from the underground service onto private land to a meter and distribution panel for each metered connection.
18.5 Value of Rateable land
The value of the rateable land within the specified area subject of the application of the Specified area rate is $14,269,103. Non Rateable land held by the City of Stirling and others has been subject of an implied rate and/or charge.
18.6 Rate in the Dollar of GRV
The rate in the dollar is $0.160903 with a minimum rate of $1,472.58.
Allocation of the rate and charges is as follows:
Minimum Rated at $1472.58 |
682 |
Properties |
$1,004,300 |
GRV Rated at $0.160903 |
798 |
Properties |
1,427,539 |
Service Fees - Not Rated |
31 |
Properties |
124,522 |
Total |
1,511 |
Properties |
2,556,361 |
Service Connection Fees |
1,454 |
Properties |
684,750 |
Total levies |
1,511 |
$3,241,111 |
Based on the Minimum rate, GRV rate and service connection charges the total rate and charge bill will be distributed over 1511 accounts as follows:
|
Rate level |
Number of Ratepayers Pre discount |
Number of ratepayers Post discount |
Less than $2,000 |
- 856 |
(1,161) |
2,100 |
- 1,032 |
(1,271) |
2,200 |
- 1,155 |
(1,347) |
2,300 |
- 1,272 |
(1,383) |
2,400 |
- 1,340 |
(1,416) |
2,600 |
- 1,406 |
(1,457) |
2,800 |
- 1,449 |
(1,476) |
3,000 |
- 1,473 |
(1,491) |
4,000 |
- 1,497 |
(1,499) |
$ 4,000 - $20,295 |
- 14 |
(12) |
NB: 562 pensioners will be eligible for some concession under rate rebate or deferment schemes.
Application of the Rate:
The Rate Levies will be applied to:
Scheduled payments to Western Power under contract are as follows:
Item |
Detail |
Due Date |
Amount |
Reticulation & Connections |
7 instalments |
1 May 1999 to 1 May 2000 |
$ 2,882,000 |
Light Standards |
colouring |
March 1999 |
35,000 |
Total |
$2,917,000 |
Discounts for payment of rate instalments on instalment dates $324,111.
It is expected that the whole of the amounts received in the 1999/2000 financial year will be applied to the contracted cash calls by Western Power.
It is expected that there will be a shortfall of funds in the 1999/2000 financial year to meet contracted cash calls due to ratepayers selecting time payment options. In consequence, interim financing for part of the scheduled 1999/2000 expenditure will be arranged through overdraft, debenture loan or borrowing from Council Reserves Funds. The interest for interim funding has been factored into instalment programs.
18.8 Special Instalment Arrangements
Owners may elect to pay accounts on receipt of the rate notice or over a specified number of years up to 7 years. A discount of 10% is offered for payment of the total or annual amounts due by the annual due date.
Where an owner elects to pay rates by instalments over a specified number of years an interest rate of 7.5% will apply for the amount deferred to a next annual instalment date.
Conditions for penalty interest on instalments not paid by a due date will apply in accordance with the general provisions adopted by the Council for general rates. It being noted that the rate is applied in this 1999/00 financial year and the provisions adopted will apply throughout the term of any extended payment arrangement.
The motion was put and declared CARRIED by an Absolute Majority.
At 7.02pm Councillors Ham and Camilleri returned to the meeting prior to consideration of Recommendations 1-17.
Moved Councillor Willox, seconded Councillor Rose
That the Budgets submitted to the meeting in Local Government Format and otherwise reflecting the previous budget decisions of the Council be adopted as follows.
2. That the Rate Setting Budget reflecting the City of Stirling Municipal Fund and showing:
Operating Expenditure (net of Deprec) |
$ 67,834,086 |
Capital Expenditure |
$ 57,947,736 |
Total Municipal Expenditure |
$ 125,781,822 |
Revenue & Funds Utilisation 1999/2000 |
$ 60,408,492 |
Current Position 1/7/1999 |
$ 18,805,105 |
Total Revenue & Funds 1999/2000 |
$ 79,213,597 |
Deficiency to be made up from Rates |
$ (46,568,225) |
is hereby made as the Rate Setting Budget and Municipal Fund Budget for the year ended 30 June 2000.
3. That it is noted that the estimated revenue reflects the deficiency to be made up from General Rates of $46,568,225. The Council further notes Gross Rental Values of rateable land in the City have been re-assessed and will apply from 1 July 1999 in accordance with the provisions of the Valuation of Land Act for the purposes of Municipal rating by and within the City of Stirling.
4. That in respect of the $46,568,225 deficiency to be made up from Rating the Council of the City of Stirling hereby proposes the imposition of a general rate of $0.0603015 after allowance for a $387 minimum rate.
5. That the Council of the City of Stirling hereby imposes a minimum rate of $387 per annum in respect of every location, lot or other piece of rateable land in the City of Stirling district, with the exception of properties which fall under recommendation 8.
6. That the Council notes the impact of the General Revaluation of the City District which has become effective from 1 July 1999 and determines that Differentiating General Rates not be levied for the 1999/2000 financial year.
7. Special Differential Area Rate - Mirrabooka Trade Centre
That for the lots (value aggregate $450,320) comprising the Mirrabooka Trade Centre a special differential rate of $0.008656 be levied to meet costs of maintenance work by the City of $3,899 (net) and that the necessary formal approvals for the application of the rate to be obtained.
8. Special Minimum Rate - Parkland Villas Retirement Complex
That a separate minimum rate of $258 be levied on apartments/rooms less than 30 square metres within the Parkland Villas Retirement Complex in Liege Street, Innaloo in lieu of the prescribed general minimum rate and necessary formal approvals be sought to apply the special minimum rate.
9. Rate Discount - Section 6.46
A discount of 6% to be offered for prompt payment of rates according to the conditions set out in the budget document. The discount to apply for payment within 28 days of the issue of a rate levy.
10. Rate Instalments and Instalment Charges - Section 6.50
Ratepayers to have the option to pay by a single payment or four instalment payments. The election to pay by instalments to be exercised by the ratepayer by the payment of the first instalment by the due date.
The date for instalments to be - first instalment due 35 days after issue of rate notices, the due date to be shown on the rate notice. The due date for the second and subsequent instalments to be at two monthly intervals thereafter.
11. Instalment Charges - Section 6.45 and Regulations
Instalment charges to be calculated for the second, third and fourth instalment based on the following:
A single administration fee of $10.00 for the option of paying by four instalments.
Interest on the amount due for the time between instalments at the rate of 5.5%.
A single administration fee of $10.00 to be levied for any other instalment arrangement agreed to under 6.45 (1) (b).
Interest not to be charged for interim, correction and adjustment accounts for previous years.
NB1: An instalment administrative charge will already have been applied when the instalment option is selected.
NB2: Instalment payments for interim and adjustment accounts will only apply in cases where an instalment option has been selected for payment of annual rates and there remains instalments outstanding.
NB3: Instalment charges to not apply to registered and qualified pensioners.
Interest for the Late Payment of a Rate of Service Charge - Section 6.51 and Regulation 70
The interest rate to be applied for the late payment of a rate charge is 11% per annum on the daily balance of amounts outstanding. It is noted that this is the maximum permitted rate.
NB: Interest charges to not apply to registered and qualified pensioners.
Interest for the Late Payment of Money Owing (other than Rates and Charges) Section 6.13 and Regulation 19(a)
The interest rate to be applied for the late payment of money other than rates and service charges (but including refuse service fees and private swimming pool inspection levies) is 11% per annum chargeable on the daily balance of amounts outstanding.
NB: Interest under this provision does apply to pensioner unpaid refuse service fee accounts and private swimming pool inspection levies.
12. Private Swimming Pool Inspection Levy
The inspection fee is to apply to those swimming pools which are the subject of an inspection within the three year period 1/7/1998 to 30/6/2001. A charge of $10.00 will be levied on every private swimming pool owner for 1999/2000 financial year, in accordance with Section 245A of the Local Government Miscellaneous Provisions Act. Refer Council Item 10.2/B12 dated 20 May 1997.
13. Service Charge on Provision of Security Services (Section 6.38 Regulation 54)
A levy of $15.00 per assessment will be imposed in the 1999/2000 financial year to recover the cost of providing the security patrol service within the City district.
14. Domestic Refuse Collection Fee
A fee of $138 to apply for the weekly collection of each 240 Litre Bin of household waste from domestic premises.
15. That the budget documentation in local government format, (ie the statutory version) be presented to the Special Council meeting on 25 August 1999.
16. That it be noted that the Works Schedules supporting the submitted budget have been issued and that the schedules form part of the published budget.
That the normal local newspaper advertisement be published to advise ratepayers of the budget outline for 1999/2000. The preparation of the advertisements to be left in the hands of the Mayor, the Chairman of the Policy, Corporate Planning, Budget and Finance Committee and the Chief Executive Officer.
The motion was put and declared CARRIED by an Absolute Majority.
RECOMMENDATIONS TO COUNCIL
1. That the Budgets submitted to the meeting in Local Government Format and otherwise reflecting the previous budget decisions of the Council be adopted as follows.
2. That the Rate Setting Budget reflecting the City of Stirling Municipal Fund and showing:
Operating Expenditure (net of Deprec) |
$ 67,834,086 |
Capital Expenditure |
$ 57,947,736 |
Total Municipal Expenditure |
$ 125,781,822 |
Revenue & Funds Utilisation 1999/2000 |
$ 60,408,492 |
Current Position 1/7/1999 |
$ 18,805,105 |
Total Revenue & Funds 1999/2000 |
$ 79,213,597 |
Deficiency to be made up from Rates |
$ (46,568,225) |
is hereby made as the Rate Setting Budget and Municipal Fund Budget for the year ended 30 June 2000.
3. That it is noted that the estimated revenue reflects the deficiency to be made up from General Rates of $46,568,225. The Council further notes Gross Rental Values of rateable land in the City have been re-assessed and will apply from 1 July 1999 in accordance with the provisions of the Valuation of Land Act for the purposes of Municipal rating by and within the City of Stirling.
4. That in respect of the $46,568,225 deficiency to be made up from Rating the Council of the City of Stirling hereby proposes the imposition of a general rate of $0.0603015 after allowance for a $387 minimum rate.
5. That the Council of the City of Stirling hereby imposes a minimum rate of $387 per annum in respect of every location, lot or other piece of rateable land in the City of Stirling district, with the exception of properties which fall under recommendation 8.
6. That the Council notes the impact of the General Revaluation of the City District which has become effective from 1 July 1999 and determines that Differentiating General Rates not be levied for the 1999/2000 financial year.
7. Special Differential Area Rate - Mirrabooka Trade Centre
That for the lots (value aggregate $450,320) comprising the Mirrabooka Trade Centre a special differential rate of $0.008656 be levied to meet costs of maintenance work by the City of $3,899 (net) and that the necessary formal approvals for the application of the rate to be obtained.
8. Special Minimum Rate - Parkland Villas Retirement Complex
That a separate minimum rate of $258 be levied on apartments/rooms less than 30 square metres within the Parkland Villas Retirement Complex in Liege Street, Innaloo in lieu of the prescribed general minimum rate and necessary formal approvals be sought to apply the special minimum rate.
9. Rate Discount - Section 6.46
A discount of 6% to be offered for prompt payment of rates according to the conditions set out in the budget document. The discount to apply for payment within 28 days of the issue of a rate levy.
10. Rate Instalments and Instalment Charges - Section 6.50
Ratepayers to have the option to pay by a single payment or four instalment payments. The election to pay by instalments to be exercised by the ratepayer by the payment of the first instalment by the due date.
The date for instalments to be - first instalment due 35 days after issue of rate notices, the due date to be shown on the rate notice. The due date for the second and subsequent instalments to be at two monthly intervals thereafter.
11. Instalment Charges - Section 6.45 and Regulations
Instalment charges to be calculated for the second, third and fourth instalment based on the following:
A single administration fee of $10.00 for the option of paying by four instalments.
Interest on the amount due for the time between instalments at the rate of 5.5%.
A single administration fee of $10.00 to be levied for any other instalment arrangement agreed to under 6.45 (1) (b).
Interest not to be charged for interim, correction and adjustment accounts for previous years.
NB1: An instalment administrative charge will already have been applied when the instalment option is selected.
NB2: Instalment payments for interim and adjustment accounts will only apply in cases where an instalment option has been selected for payment of annual rates and there remains instalments outstanding.
NB3: Instalment charges to not apply to registered and qualified pensioners.
Interest for the Late Payment of a Rate of Service Charge - Section 6.51 and Regulation 70
The interest rate to be applied for the late payment of a rate charge is 11% per annum on the daily balance of amounts outstanding. It is noted that this is the maximum permitted rate.
NB: Interest charges to not apply to registered and qualified pensioners.
Interest for the Late Payment of Money Owing (other than Rates and Charges) Section 6.13 and Regulation 19(a)
The interest rate to be applied for the late payment of money other than rates and service charges (but including refuse service fees and private swimming pool inspection levies) is 11% per annum chargeable on the daily balance of amounts outstanding.
NB: Interest under this provision does apply to pensioner unpaid refuse service fee accounts and private swimming pool inspection levies.
12. Private Swimming Pool Inspection Levy
The inspection fee is to apply to those swimming pools which are the subject of an inspection within the three year period 1/7/1998 to 30/6/2001. A charge of $10.00 will be levied on every private swimming pool owner for 1999/2000 financial year, in accordance with Section 245A of the Local Government Miscellaneous Provisions Act. Refer Council Item 10.2/B12 dated 20 May 1997.
13. Service Charge on Provision of Security Services (Section 6.38 Regulation 54)
A levy of $15.00 per assessment will be imposed in the 1999/2000 financial year to recover the cost of providing the security patrol service within the City district.
14. Domestic Refuse Collection Fee
A fee of $138 to apply for the weekly collection of each 240 Litre Bin of household waste from domestic premises.
15. That the budget documentation in local government format, (ie the statutory version) be presented to the Special Council meeting on 25 August 1999.
16. That it be noted that the Works Schedules supporting the submitted budget have been issued and that the schedules form part of the published budget.
17. That the normal local newspaper advertisement be published to advise ratepayers of the budget outline for 1999/2000. The preparation of the advertisements to be left in the hands of the Mayor, the Chairman of the Policy, Corporate Planning, Budget and Finance Committee and the Chief Executive Officer.
18. Specified Area Rate - Woodlands Underground Power Precinct
That in order to fund $3,241,111 for the participation by the City of Stirling in the Woodlands underground power project the City hereby imposes a specified area rate and charges as follows:
Specified area rate applied on GRV |
$0.160903 |
Minimum Rate |
$1,472.58. |
Service Connection charge to household |
$450 per Household Standard Charge |
KVA draw charge - on assessment of KVA draw as advised by Western Power |
Upon Assessment |
18.1 Specified Area
Generally within the area of Woodlands and specifically the lots shown within the area jointly agreed by the State Government, Western Power and City of Stirling as the Woodlands Undergrounding of Power Project 1999. The area is generally that shown within the defined border on the Plan included in the budget document.
18.2 Purpose of the Rate
To provide the Local Authority contribution for the Woodlands Undergrounding of Power Project 1999.
18.3 General Statement of Impact on Ratepayers (Sect 6.37 Local Government Act)
The undergrounding of Power in the specified area is considered by the Council to :
· Provide a benefit to the land and to the service to the land in the specified area.
· Provide access to the underground power service from the land.
· The need for the service is contributed to by the development of the land, the need for a highly reliable power supply and the desire of a majority of residents for the undergrounding of Power in the specified area.
18.4 Basis of Rate
The rate will be imposed on the Gross Rental Value of land. A minimum rate will apply within the Local Government Act guidelines that no more than 50% of properties may be levied the Minimum Rate. A service connection Fee will be charged for the connection of power from the underground service onto private land to a meter and distribution panel for each metered connection.
18.5 Value of Rateable land
The value of the rateable land within the specified area subject of the application of the Specified area rate is $14,269,103. Non Rateable land held by the City of Stirling and others has been subject of an implied rate and/or charge.
18.6 Rate in the Dollar of GRV
The rate in the dollar is $0.160903 with a minimum rate of $1,472.58.
Allocation of the rate and charges is as follows:
Minimum Rated at $1472.58 |
682 |
Properties |
$1,004,300 |
GRV Rated at $0.160903 |
798 |
Properties |
1,427,539 |
Service Fees - Not Rated |
31 |
Properties |
124,522 |
Total |
1,511 |
Properties |
2,556,361 |
Service Connection Fees |
1,454 |
Properties |
684,750 |
Total levies |
1,511 |
$3,241,111 |
Based on the Minimum rate, GRV rate and service connection charges the total rate and charge bill will be distributed over 1511 accounts as follows:
|
Rate level |
Number of Ratepayers Pre discount |
Number of ratepayers Post discount |
Less than $2,000 |
- 856 |
(1,161) |
2,100 |
- 1,032 |
(1,271) |
2,200 |
- 1,155 |
(1,347) |
2,300 |
- 1,272 |
(1,383) |
2,400 |
- 1,340 |
(1,416) |
2,600 |
- 1,406 |
(1,457) |
2,800 |
- 1,449 |
(1,476) |
3,000 |
- 1,473 |
(1,491) |
4,000 |
- 1,497 |
(1,499) |
$ 4,000 - $20,295 |
- 14 |
(12) |
NB: 562 pensioners will be eligible for some concession under rate rebate or deferment schemes.
18.7 Application of the Rate:
The Rate Levies will be applied to:
a) Scheduled payments to Western Power under contract are as follows:
Item |
Detail |
Due Date |
Amount |
Reticulation & Connections |
7 instalments |
1 May 1999 to 1 May 2000 |
$ 2,882,000 |
Light Standards |
colouring |
March 1999 |
35,000 |
Total |
$2,917,000 |
a) Discounts for payment of rate instalments on instalment dates $324,111.
b) It is expected that the whole of the amounts received in the 1999/2000 financial year will be applied to the contracted cash calls by Western Power.
c) It is expected that there will be a shortfall of funds in the 1999/2000 financial year to meet contracted cash calls due to ratepayers selecting time payment options. In consequence, interim financing for part of the scheduled 1999/2000 expenditure will be arranged through overdraft, debenture loan or borrowing from Council Reserves Funds. The interest for interim funding has been factored into instalment programs.
18.8 Special Instalment Arrangements
Owners may elect to pay accounts on receipt of the rate notice or over a specified number of years up to 7 years. A discount of 10% is offered for payment of the total or annual amounts due by the annual due date.
Where an owner elects to pay rates by instalments over a specified number of years an interest rate of 7.5% will apply for the amount deferred to a next annual instalment date.
Conditions for penalty interest on instalments not paid by a due date will apply in accordance with the general provisions adopted by the Council for general rates. It being noted that the rate is applied in this 1999/00 financial year and the provisions adopted will apply throughout the term of any extended payment arrangement.
REPORT
The Council has adopted budgets for the financial year commencing 1 July 1999 and ending 30 June 2000. An item for adoption of Local Government format budgets appears on the agenda of the Policy, Corporate Planning, Budget and Finance Committee for this date.
It is a requirement of regulations that the budgets be produced in a particular format for Local Government reporting purposes. It is also a requirement that adoption of Local Government Budgets be completed by 31 August in each year.
The budgets in Local Government format are not changed in any particular detail from the budgets already adopted by the Council. Only the report format differs.
The budget adoption in Local Government format is recommended. The detailed resolutions and subsiduary papers will be tabled for inclusion in Council Minutes. A budget summary will be distributed and will be available to the public.
The Meeting closed at 7.04pm
SIGNED this day of 1999
______________________________________
MAYOR